The workplace revolves around email, and knowing how to end an email professionally is essential for any role. Putting thought into your email closing line can make the difference between receiving a prompt response or being left on read.
Whether you’re in a job search or emailing prospects, here are examples of powerful email closing lines for any professional situation.
Table of Contents
- Email Closing Lines
- How to Choose the Right Email Ending
How to Choose the Right Email Ending
Let’s go over the standard email sign-offs you can use before your signature. The sign-off you choose will depend on the scenario and whether the conversation is casual or formal. Here is a list of email sign-off options:
- Thanks!
- Best
- Thank you
- Regards
- Have a great day!
- Talk soon
- Let me know!
- Thank you in advance
Now that you have your sign-off squared away, here are several statements and questions you can use to end your emails for a range of professional scenarios.
When Applying for a Job
If you want to get your sales meeting request accepted, you must end your email with a strong call to action. Closing your email with a question effectively increases the chance that the receiver will respond.
1. Thank you for considering me for this position. I look forward to hearing from you about next steps.
2. I’ve attached my resume and cover letter for your review. Please let me know if there’s anything else I can share at this time. Thanks!
3. I’ve attached my portfolio. Do you know when you’re looking to fill this position?
After a Phone Screen or Interview
Once you’ve moved past the application process and landed an interview, your job isn’t done. The next step is to send an email follow-up after your phone screen or interview. Here are a few examples of email closing lines you can use.
4. I’ve attached my portfolio per our discussion. Please let me know if there’s anything else you need.
5. Thank you for your time. I look forward to hearing back about next steps!
6. I enjoyed speaking with you. As discussed, I’m available for the next interview on the following dates.
When Requesting a Meeting
If you want to get your sales meeting request accepted, you must end your email with a strong call to action. Closing your email with a question is an effective way to increase the chance that the receiver will respond.
7. “Are you ready to discuss pricing, or would you like me to hop on the phone with your legal team?”
8. “Looking forward to walking you through our POS tool. Are you available on Wednesday at 3 p.m. or Thursday at noon?”
After a Meeting
![how to end an email after a meeting. Please let me know by [date] if you are ready to [next step].](https://blog.hubspot.com/hubfs/Google Drive Integration/how to end an email_32023-3.png)
As soon as your meeting ends, send a follow-up email with a recap of what was discussed and a clear next step. This ensures the conversation stays fresh in the receiver’s mind and gives them an easy way to respond.
9. “Please let me know by [date] if you are ready to [next step].”
10. Email me by [date] to confirm [next step]
11. “I’ll send you a calendar invite/reminder about finalizing that paperwork on [date]. Sound good?”
When Accepting a Job
![how to end an email when accepting a job. Thank you for the opportunity! I am available to start on [start date].](https://blog.hubspot.com/hubfs/Google Drive Integration/how to end an email_32023.png)
Perhaps one of the most exciting scenarios, there are a few different ways to end an email when you’re accepting a job.
12. I’m excited about the opportunity and look forward to discussing next steps.
13. I look forward to joining the team! Is there anything else I need to complete before my start date?
14. Thank you for the opportunity! I am available to start on [start date].
When Asking for a Referral
If you’ve experienced the job search process before, then you know that referrals can help you stand out among a sea of applicants. Customer referrals can also help boost your social proof when shared online. Here are a few examples of how to end your email when asking for a referral.
15. Thank you in advance for your referral! I appreciate your time.
16. Please let me know if there’s any additional information I can provide to help you with your referral. Thank you!
17. I appreciate your help and would love to return the favor. Let me know!
18. As a thank you for your referral, we’d love to offer you a discount on your next service.
After Meeting Someone
Meeting people in your industry is essential for building a strong network. You may organically connect with people in online communities or even meet other professionals at a networking event.
Either way, after you connect with someone, it’s important to maintain that relationship with occasional check-ins. Here are a few email closing lines to use after you send a check-in email after meeting someone.
19. “Congratulations on being chosen to speak at INBOUND! What was the application process like?”
20. “I saw your tweet about hiking the Appalachian Trail — that’s impressive. How long have you been into backpacking?”
21. “I saw your tweet about skiing last weekend. Do you have any tips for a beginner?”
When Warming Up to a Lead
![how to end an email when warming up a lead. Food for thought: Half of [insert type of business] don't comply with new regulations.](https://blog.hubspot.com/hubfs/Google Drive Integration/how to end an email_32023-Jun-13-2023-02-19-56-5121-PM.png)
When you’re trying to educate the prospect on your product’s value, consider ending with thought-provoking questions and statements. Try saying, “Did you know [surprising fact about product]?” Here are some ideas:
22. “Did you know many lawyers will purposely insert invalid clauses in business contracts?”
23. “Did you know most senior managers have never undergone leadership training?”
24. “Did you know most of your competitors already have a solution like this in place?”
25. “Food for thought: Half of [insert type of business] don’t comply with new regulations.”
26. “According to this Deloitte report, smartphone shoppers are 14% more likely than non-smartphone shoppers to convert in-store.”
27. “By the way, the art program they designed with our help ended up winning two national awards.”
28. “Two years later, that company was acquired for $30 million.”
When Following Up With a Prospect
A well-chosen question can turn a one-way exchange into a dialogue — and talking with your prospect is always better than talking at them.
To kickstart an initial exchange or engage a prospect that’s gone silent, extend an offer they won’t be able to refuse. You’ll simultaneously add value and incentivize them to answer. Here are a few closing lines you can use to end an email when talking to a prospect.
29. “I’ve got a great checklist on [insert topic]. Want me to send it your way?”
30. “Did the ebook you downloaded change the way you think about [insert topic]?”
31. “Is it currently a priority to improve [insert business goal]?”
32. “How did you maintain hiring quality as you scaled? Did you ever try an employee referral program or social recruiting strategy?”
Knowing how to end an email professionally will ensure you’re prepared for any situation that comes up throughout your career. Keep these email closing lines in your back pocket and customize them for your own scenario.
